Privacy Policy

My Virtual Headshots LLC ("we," "our," or "us") respects your privacy and is committed to protecting your personal information. This Privacy Policy outlines how we collect, use, and safeguard your data.

What We Collect:

  • Name, email address, phone number

  • Photographs or image uploads for headshot services

  • Payment information (processed securely through third-party services)

How We Use Your Information:

  • To provide digital headshot services

  • To communicate regarding appointments, delivery, and updates

  • For internal analytics and service improvement

  • To comply with legal and tax obligations

How We Protect Your Data:

  • SSL encryption on our website

  • Data access limited to authorized personnel only

  • Payment details are not stored by us directly

Third-Party Tools We Use:

  • Stripe (for payments)

  • Dubsado (for client management)

  • Google Drive or Dropbox (for image delivery)

Your Rights: You may request access to your personal data, ask for corrections, or request deletion by emailing us at hello@myvirtualheadshot.com.

Business Address:

My Virtual Headshots LLC
Registered in the State of Wyoming
Email: myvirtualheadshot@gmail.com

Terms and Conditions

By accessing or using our services, you agree to be bound by the terms below:

1. Services Provided: My Virtual Headshots LLC offers AI-enhanced digital headshot generation using client-submitted photographs. We do not guarantee likeness, satisfaction, or exact replication and results may vary.

2. Payment Terms: Full payment is required before services begin. Due to the digital nature of the product, all sales are final.

3. Turnaround Time: Galleries are typically delivered within 2–4 business days of image submission. Rush services may be available for an additional fee.

4. Usage Rights: Clients receive full usage rights to the final images for personal or professional branding. We reserve the right to use anonymized images for marketing purposes unless the client opts out in writing.

5. Limitation of Liability: We are not liable for any damages resulting from the use or inability to use our services. Our total liability shall not exceed the amount paid for the service.

6. Changes to Terms: We reserve the right to update our terms and policies at any time. Continued use of our services constitutes acceptance of those changes.

For questions, contact us at hello@myvirtualheadshot.com.